Mercer County Commission
March 7, 2018
The meeting was called to order at 9:00 a.m. by Chairman Duane Scheurer with the meeting being videotaped. Present were Commissioners Wes Gunsch, Gary Murray, Wayne Entze, Dwight Berger, State’s Attorney Binder and Auditor Shana Brost. Others present during portions of the meeting were: Ashely Miller, Jennifer Neumiller, Eric Urness, Roger Arenz, Doug Neuberger, Chris Kautz, Joe Fouhy, Darbie Berger, Elroy Opp, Ken Miller and Daniel Arens of BHG News.
Gunsch moved to approve the minutes from the February 21st meeting. Murray seconded. All voted aye. Motion carried.
Murray moved to approve the bills, excluding the Treasurer’s bills. Gunsch seconded. The following vouchers were approved for payment: Beulah City Park, $97651.51; Beulah Fire Protection, $9035.36; Beulah School District, $897962.19; Center Stanton School Dist., $80984.38; City of Beulah, $279347.84; City of Golden Valley, $10781.95; City of Hazen, $243349.43; City of Pick City, $10498.58; City of Stanton, $24362.05; City of Zap, $86830.15; Fort Clark Irrigation District, $17485.50; Glen Ullin Rural Fire District, $925.35; Glen Ullin School District #48, $20859.47; Golden Valley Rural Fire, $8298.68; Halliday Rural Fire Protection District, $2200.53; Hazen City Park, $43995.03; Hazen Rural Fire, $17190.86; Hazen School District 3, $263931.42; Hebron Public School District 13, $59883.27; Hebron Fire Protection District, $2827.79; ND State Treasurer, $19556.82; Soil Conservation District, $19521.82; SW Water, $19521.83; Stanton City Park, $5833.27; Stanton Rural Fire Protection, $5159.67; Underwood School District, $46584.24; Zap City Park District, $3566.70; Zap Rural Fire, $13439.86; Custer Health District, $67117.17; Kaspari, Thomas, $200.00; Mclean Mercer Library, $39121.83; Mercer & McLean Counties, $57046.41; Mercer County Ambulance, $97518.88; Mercer County Historical Society, $2736.86; Mercer County Regional Airport, $52252.38; Water Resource District, $41630.55; Warrants 56597-56629 & Direct Deposits $239489.68; Mercer County Treasurer, $12361.79; Guardian Life Insurance, $281.46; Aflac, $1365.94; Assurity Life, $1861.88; Mercer County Treasurer, $28827.04; Mercer County Treasurer, $15817.63; Mercer County Treasurer, $21416.31; CMFG Life Insurance, $1290.97; Mercer County Treasurer, $5008.66; Mercer County Treasurer, $3636.87; Annuity Premium Reserve, $1174.33; Nationwide Retirement, $16103.95; NDPERS, $30615.96: Advanced Business Methods, $338.99; Ameripride Services, $21.88; Craig Askim, $182.60; Bartley Sales, $725.00; Beulah Jobs Development, $606.34; BHG, $2140.05; Jessica Binder, $264.00; Bronson’s, $69.09; Cardmember Services, $3816.37; CBM, $1703.15; Center Machine, $37.50; City of Beulah, $77.19; City of Golden Valley, $29.00; City of Stanton, $6669.37; Cofell’s, $37747.00; Contegrity, $7563.61; Corner Express, $49.51; Corner Express, $6.99; Custer Health, $4266.83; D & E Supply, $600.09; D’Andreas, $251.41; Electronic Communication, $50.00; Fargo Glass, $18237.25; Network Innovations, $475.69; Grazzini Brothers, $5939.85; Rachel Grimm, $30.00; Hazen Hardware Hank, $4.49; Hazen Star, $45.61; Herzog Roofing, $25810.00; ITD, $911.60; J & M Hardware, $407.83; Johnson Controls, $3290.00; Free Karges, $72.00; Dena Kemmet, $105.65; Lange Donovan & Kaffar, $78.00; Lyle Signs, $585.89; Mercer County Ambulance, $150.00; Mercer County Shop, $2060.22; Ashley Miller, $61.61; MDU, $286.64; Napa, $451.93; NDACO Resources Group, $46.51; NDACO 911; ND EMS Association, $160.00; ND Sheriff’s & Deputies Assoc., $200.00; ND State’s Attorneys Assoc., $300.00; NW Tire, $216.62; Penguin Management, $5376.00; Postmaster Hazen, $100.00; Pretty Petals, $50.00; Carmen Reed, $211.26; Rud, $2962.82; So Clean, $3500.00; SBM, $60.17; Straightway Construction, $1883.17; The Tradesman, $13901.03; Twin City Hardware, $918.35; Vanguard Appraisals, $2750.00; Vaxserve, $145.17; Venture Marketing, $29.95; Verizon Wireless, $788.50; Wagon Wheel, $7.39; Wesco, $90.00; WRT, $3030.00. All voted aye. Motion carried.
Entze moved to approve the Treasurer’s bills. Murray seconded. The following vouchers were approved for payment: Cardmember Services, $33.82; SBM, $61.50. Entze, Murray, Gunsch, and Scheurer voted aye. Motion carried.
Entze moved to approve duplicate warrant #52493 issued to Julie Lenzen in the amount of $22.96. Murray seconded. All voted aye. Motion carried.
Berger moved to enter into a funding agreement for reimbursement for the 2019-2021 biennium for clerk of district court services. Gunsch seconded. All voted aye. Motion carried.
The board reviewed the landfill tonnage report. No further action was taken.
Entze moved to approve duplicate warrant #36252 issued to NDLTAP in the amount of $150.00. Murray seconded. All voted aye. Motion carried.
Murray moved to approve Liquor Licenses #420 & 421 issued to hook Line & Sinker for annual off sale beer and Sunday openings. Gunsch seconded. All voted aye. Motion carried.
Berger discussed his concerns with the courthouse expansion. Berger stated he has heard complaints on the heating system, one office in the remodeled space and one office in the new space. Berger addressed it wi8th the board now so it could be taken care of before the weather warmed up and it was forgotten about. Gunsch stated last week they had a daylong meeting with all the contractors and the heating system was discussed. Gunsch noted Prairie Engineering is working on correcting the air flow problem. Entze stated they are getting a diffuser in the Clerk of Court office to blow the warm air towards the window and not straight down on the employees. Berger also questioned the use of the pop and candy machines in the hallway and wondered if they would be better off in the hallway that is open 24/7.
Berger discussed his budget concerns with the board stating the amended budget did not look good. Auditor Brost explained the amended numbers to the board. Scheurer stated portfolio holders need to visit with their department heads and keep up on their budgets. No further action was taken.
Jennifer Neumiller, Tax Director/Land Use Administrator Administrative Assistant, presented one (1) zoning case to the board.
Arlen Kurtti: Temporary Use #521 for the renewal of non-farm residence to be used as a rental house in part of Parcel 1 within SE ¼ NE ¼ of Section 10 T144N R87W. Renewal must be made through the County Commissioners each year. This permit expires on December 31, 2018. Gunsch moved to approve Temporary Use #521. Murray seconded. All voted aye. Motion carried.
The board gave their portfolio updates.
The board recessed at 9:42 AM.
The board reconvened at 10:00 AM.
Entze moved to close the bids for the annual bid letting. Murray seconded. All voted aye. Motion carried.
State’s Attorney Binder opened bids in the categories of propane fuel, diesel fuel and unleaded gasoline, oil and grease, common excavation, rental of equipment, tires and accessories, gravel crushing, culverts—reinforced concrete and corrugated metal, and lawn care. Gunsch moved to have Road Superintendent Miller review bids and bring them back to the next meeting. Entze seconded. All voted aye. Motion carried.
The board reviewed the outstanding road accounts. No further action was taken.
Berger moved to allow Road Superintendent Miller to put 2018 Road Restrictions into effect when directed by the state. Entze seconded. All voted aye. Motion carried.
The restrictions are as follows:
Mercer County Highway Department
27. Mercer County #9 from the junction of Mercer County #26 south 4 miles to the junction of ND Highway #200.
Class 2 load restrictions will be effective when Mercer County Highway Department is directed by the state on the above mentioned county highways and will be removed from these county highways at the time the North Dakota State Highway Department removes the Class 2 load restrictions from the State Highway system in Mercer County.
Chairman, Mercer County Commission
Class #2 Load Restrictions: Single Axle, not to exceed 12,000 lbs. Tandem Axle, not to exceed 12,000 lbs. per each axle. Three Axles or more (group), not to exceed 10,000 lbs. per each axle. Maximum gross weight on axle groups of divisible loads 30,000 lbs. Gross weight not to exceed 65,000 lbs.
The board discussed reimbursement for County 13. Eric Urness, Interstate Engineering, stated the county is requesting $353,604.05 in reimbursement from HB1176 for their local share and engineering costs.
In other road issues, Urness stated he met with Dakota Westmoreland on County 12 last Thursday. Urness stated he staked out the bad areas and DWC is working on fixing the issues, although the snow happened and they are at a standstill right now.
There being no further business the meeting was adjourned at 10:29 AM. The next regular meeting is scheduled for March 21, 2018, at 9:00 AM in the board room of the Mercer County Government Center, Stanton, North Dakota.
Approved: Duane Scheurer, Chairman
Attest: Shana L. Brost, Auditor