Most recently approved County Commission Minutes

 

Mercer County Commission

Minutes

October 6, 2021

 

The meeting was called to order at 9:00 AM by Chairman Gene Wolf. Present were Commissioners Wayne Entze, Liza Taylor, Travis Frey, Marvin Schwehr and Auditor Shana Brost. Others present during portions of the meeting were Cyndi Zueger, Dave Anderson, Sherwin Wanner, Candy Strand, Mary Schwehr, Dwight Berger, Ken Miller, Charlie Hankins, Joe Grannis, Craig Askim, Loyal and Catherine Karges, Kate Karges, Casey Voigt, Terry Ternes, Ashley Miller, Darbie Berger and Dan Arens of BHG News.

Frey moved to approve the agenda as amended. Taylor seconded. All voted aye. Motion carried.

Entze moved to approve the September 15th minutes as presented. Taylor seconded. All voted aye. Motion carried.

Entze moved to approve the 9 AM September 30th special meeting minutes as amended. Frey seconded. All voted aye. Motion carried.

Schwehr moved to approve the 10 AM September 30th special meeting minutes. Taylor seconded. All voted aye. Motion carried.

Schwehr moved to approve the bills. Frey seconded. The following vouchers (#44769-44842) were approved for payment: ADVANCED BUSINESS METHODS, $2058.87; ARD EVERYWHERE, $61.55; BECHTOLD PAVING INC., $29, 174.76; BEULAH JOB DEVELOPMENT AUTHORITY, $806.33; BI INC-BANK OF AMERCIA LOCKBOX SRV., $111.60; BRONSON’S MARKETPLACE, $ 1,896.35; BROST, SHANA, $201.90; BUTLER MACHINERY CO., $2,544.00; CAPITAL I INDUSTRIES INIC., $6,000.00; CARDMEMBER SERVICE, $591.88; CITY OF BEULAH, $92.95; CITY OF STANTON, $7,657.60; COAL COUNTRY CHC, $20.00; COLONIAL RESEARCH CHEMICAL CORP., $232.77; QUALITY INN, $172.80; D&E SUPPLY CO INC., $215.13; DIRECT MED, $609.91; DONS AUTO GLASS & REPAIR, $50.00; ELECTRONIC COMMUNICATIONS, $2,285.50; FARMERS UNION OIL CO., $69.99; FITTERER OIL HAZEN LLC, $1,955.20; WEX BANK, $4,577.03; FLOWER NOOK, $30.00; FUTURITY IT INC., $1,500.00; HAZEN DRUG, $69.89; HAZEN HARDWARE HANK, $211.87; HAZEN MOTOR CO., $724.88; AUTO VALUE, $21.96; HIGH PLAINS CONCEPT, $35.00; KRAUSE SUPER VALU, $74.60; LANGOWSKI, GONTRAN, $157.50; LANGUAGE LINE SERVICES, $90.00; LAW ENFORCEMENT SYSTEMS, $70.00; LEM SOLUTIONS, $179.33; RELIX INC. DBA LEXINEXIS, $230.00; MATTHEW BENDER & CO, INC., $856.32; MERCER COUNTY HIGHWAY DEPARTMENT, $1,926.97; MID-DAKOTA WHEEL ALIGNMENT & FRAME SERVICE INC., $196.65; MONTANA DAKOTA UTILITIES, $67.40; MUL T SERVICES & CONTRACTING, $350.00; ND ASSOCIATION OF COUNTIES, $63.00; ND ASSOCIATION OF COUNTIES 911, $860.93; OFFICE OF ATTORNEY GENERAL, $1,470.00; ND DEPT OF HUMAN SERVICES, $514.41; ND STATE RADIO COMMUNICATIONS, $720.00; NDSU AG COMMUNICATION, $80.00; NDSE, $100.00; NEUBERGER OIL COMPANY, $20,089.28; NEUMILLER, JEN, $151.48; NORTHWEST TIRE AUTO SERVICE INC., $172.10; OFFICE DEPOT, INC., $149.50; OK AUTOMOTIVE, $67.64; PHARMCHEM INC., $199.85; POMP’S TIRE SERVICE INC., $1,578.00; PRAXAIR DISTRIBUTIONS, INC., $157.78; PORTER, CHARLES, $9.00; QUAM PERTROLEUM SERVICE, INC., $2,030.00; REDWOOD TOXICOLOGY LABORATORY INC., $60.00; REED, CARMEN, $977.41; REINHARDT, DAWN, $104.00; ROUGHRIDER ELECTRIC COOPERATIVE, INC., $175.00; S&M LAWN SERVICE, $320.00; SOUTHWEST BUSINESS MACHINES, INC., $40.14; SOUTHWEST WATER AUTHORITY, $51.92; STRAND, CANDY, $69.50; STROUP INSURANCE & REALTY, $50.00; TAO INTERATIVE, $314.90; TAYLOR, LIZA, $34.72; TOWER COMMUNICATIONS INC., $555.00; UNIFORM CENTER, $736.69; VERIZON WIRELESS, $1,546.10; VON RUDEN, CHRISTIAN G., $92.00; WESTLIES MOTOR COMPANY, $250.00; ZUEGER, CYNDI, $102.20 (TOTAL $102,084.84) All voted aye. Motion carried.

Cyndi Zueger, Tax Director/Land Use Administrator, presented one (1) zoning case to the board.

#21-09-01: Certificate of Approval of a Variance in Setback for a tree row shelterbelt issued to Webb and Mary Garrison for an 80’ variance for a shelterbelt on a 10-acre parcel in the N ½ NW ¼ Section 33 T145N R87W. It was recommended for approval by the Planning & Zoning board on September 16, 2021. The first row will be approximately 70’ from the center of the section line road located at 500 County Road 21. Schwehr moved to approve zoning case #21-09-01. Taylor seconded. All voted aye. Motion carried.

The board recessed at 9:46 AM.

The board reconvened at 9:54 AM.

Schwehr moved to set the hearing on appraisal for lands not redeemed for October 20, 2021 at 10:20 AM. Taylor seconded. All voted aye. Motion carried.

Schwehr moved to appoint Gary Knell as the county commission’s delegate for the North Dakota State Fair board. Frey seconded. All voted aye. Motion carried.

Schwehr moved to approve the Fraud Risk Assessment as presented by Auditor Brost. Taylor seconded. All voted aye. Motion carried.

In Road Issues, Chairman Wolf stated he would like to see Mercer County adopt the ND Vehicle Legal Size and Weight Guide to make it universal. Road Superintendent, Ken Miller, and Charlie Hankins, Interstate Engineering, stated they would check into it.

Schwehr moved to accept the final payment from Bechtold Paving in the amount of $29,174.76 for the Hazen Bay Road. Taylor seconded. All voted aye. Motion carried.

Sherwin Wanner, Houston Engineering, stated there may be some state funds available to help over the cost to line cells 6 & 7 at the Landfill. Wanner requested the board delay the bid opening for a couple of weeks to integrate the SRF documents into the bid documents. Schwehr moved to move the landfill bid opening to November 17, 2021 at 10:30 AM. Frey seconded. All voted aye. Motion carried.

The board signed the directive for Road Superintendent Miller to blade private roads.

The board gave their portfolio updates.

Schwehr moved to recess the regular meeting and open the public hearing on the 2022 Mercer County Budget. Frey seconded. All voted aye. Motion carried.

Chairman Wolf asked if there was any public comment on the 2022 Budget. Mary Schwehr questioned the deficit in the NDPERS defined benefit plan. She stated the county’s liability is over $5.5M and Mercer County should begin to set aside some to cover this.

Dwight Berger questioned the $450,000 set aside for the SIRN project. He also questioned the Task Force and Youth Bureau budgets.

Cyndi Zueger questioned the board why they would raise the county’s mill levy to cover delinquent taxes.

After no more public input, Frey moved to close the public hearing and reconvene the regular meeting. Schwehr seconded. All voted aye. Motion carried.

Schwehr moved to postpone the budget approval and have a special meeting to review information prior to October 10. Due to a lack of a second the motion failed.

Frey moved to approve the 2022 Mercer County Budget as presented. Taylor seconded. Schwehr moved to amend the motion to add $101,800 into delinquent taxes. Entze seconded. Schwehr voted aye. Entze, Taylor, Frey and Wolf voted nay. Amendment failed.

Schwehr moved to amend the motion to reduce employee salary increases from 3% to $0.50/hr. Due to a lack of a second the amendment failed.

Schwehr moved to amend the motion to add $500,000 as an expense item for tax and financial software. Frey seconded. Schwehr voted aye. Frey, Entze, Taylor, and Wolf voted nay. Amendment failed.

Roll call vote to approve the 2022 Mercer County Budget as presented: Frey “Aye”; Taylor, “Aye”; Entze, “Aye”; Schwehr, “Nay”; Wolf, “Aye”. Motion carried.

The following budget was approved for fiscal year 2022:

2022 Mercer County Budget

Fund

2022 Revenues

2022 Transfer In

2022 Expenses

2022 Transfer Out

General

$5,458,078.43

 

$5,953,774.00

$23,500.00

Building

$1,000.00

 

$0.00

 

County Building

$0.00

 

$0.00

 

Sinking & Interest Fund

$254,290.00

 

$251,000.00

 

CARES Funding (ARPA)

$795,114.50

 

$0.00

 

Document Preservation

$15,000.00

 

$38,000.00

 

Public Park In Lieu of

$0.00

 

$0.00

 

Civil Asset Forfeiture

$0.00

 

$0.00

 

S.O. Spcl Vehicle Fund

$0.00

 

$0.00

 

Sheriff Game & Fish Grant

$3,000.00

 

$3,000.00

 

Youth Bureau

$0.00

 

$0.00

 

Township Roads

$85,000.00

 

$0.00

$244,378.00

Mercer County Task Force

$0.00

 

$0.00

 

Public Safety Grant (SIRN)

$0.00

 

$450,000.00

 

County Road

$649,385.00

$2,950,000.00

$3,599,385.00

 

Unorganized Road

$758,844.93

 

$0.00

$873,500.00

State Highway

$958,622.00

 

$0.00

$958,622.00

Aid to Secondary Roads

$475,957.18

 

$0.00

$873,500.00

Social Services

$0.00

 

$0.00

 

Library

$234,383.00

 

$234,383.00

 

Historical Society

$13,000.00

 

$13,000.00

 

Commission on Aging

$168,500.00

 

$168,500.00

 

Water Resource Board

$168,325.00

 

$168,325.00

 

Custer Health

$174,506.00

 

$174,506.00

 

Emergency

$0.00

 

$10,000.00

 

911 Coordinator

$169,800.00

$50,000.00

$280,480.00

 

911 Equipment Fund

$0.00

 

$0.00

$50,000.00

Ambulance

$300,000.00

 

$300,000.00

 

Veteran Services

$9,340.00

 

$23,968.00

 

Social Security/Technology

$0.00

 

$0.00

 

Health Insurance

$1,230,000.00

 

$1,209,000.00

 

Advertising

$0.00

 

$360.00

 

Regional Airport

$121,200.00

 

$121,200.00

 

County Agent

$126,134.52

$23,500.00

$172,488.00

 

Co Agent - Pesticide

$2,000.00

 

$2,000.00

 

Weed Control

$210,489.19

 

$312,260.00

 

Weed Control Spcl

$2,260.00

 

$0.00

 

CD Interest

$20,000.00

 

$0.00

 

Passbook Saving Interest

$8,000.00

 

$0.00

 

Cemetery

$0.00

 

$500.00

 

Landfill

$379,000.00

 

$420,194.00

 

There being no further business the meeting was adjourned at 11:17 AM. The next regular meeting is scheduled for October 20, 2021, at 9:00 AM at the Mercer County Boardroom at the Mercer County Government Center in Stanton, North Dakota. The meetings can be viewed online at www.mercercountynd.com

 

Approved: Gene Wolf, Chairman

Attest: Shana L. Brost, Auditor