Mercer County Commission
August 2, 2017
The meeting was called to order at 9:00 a.m. by Chairman Duane Scheurer with the meeting being videotaped. Present were Commissioners Wes Gunsch, Gary Murray, Wayne Entze, Dwight Berger, and Auditor Shana Brost. Others present during portions of the meeting were: Ashley Miller, Ken Miller, Shelly Sailer, Eric Urness, Elroy Opp, Wanda Knutson, Darbie Berger, Sarah Bauer, Floyd Robb, Lauren Donovan, Jerry Obenauer, Jane Opdahl, Scott Davis, Gordy Neumiller, Rob Sande, Mike Seifert, Kevin Tabery, Shelby Jilek, Brian Whishey, Logan Jones, Brent Thompson, Lori McKay, Paul Dvorak, John Wang, Joe Kessel, Rob Knight, Bob Conn, and Dan Ahrens of BHG News.
Gunsch moved to approve the minutes from the July 19th meeting. Murray seconded. All voted aye. Motion carried.
Murray moved to approve the bills, excluding the Treasurer’s bills. Gunsch seconded. The following vouchers were approved for payment: Beulah City Park District, $1461.94; Beulah Fire Protection District, $148.36; Beulah School District, $4836.46; Center Stanton School District, $486.00; City of Beulah, $4377.69; City of Golden Valley, $490.46; City of Hazen, $988.22; City of Pick City, $47.80; City of Stanton, $85.25; City of Zap, $288.15; Glen Ullin Rural Fire District, $34.10; Golden Valley Rural Fire District, $423.45; Halliday Rural Fire District, $124.31; Hazen City Park District, $227.66; Hazen Rural Fire District, $1395.96; Hazen School District $1106.33; Hebron Fire District, $388.07; ND State Treasurer, $262.56; Soil Conservation District, $1681.84; SW Water Authority, $1682.04; Stanton City Park, $18.54; Stanton Rural Fire Protection, $1663.68; Underwood School District, $25.88; Zap City Park District, $12.02; Zap Rural Fire Protection, $566.04; Custer Health District, $7418.87; Kaspari, Thomas, $200.00; Mclean Mercer Library, $8053.94; Mercer & Mclean Counties, $3147.91; Mercer County Ambulance, $9177.87; Mercer County Fair Association, $1.15; Mercer County Historical Society, $472.78; Mercer County Regional Airport, $6441.37; Water Resource District, $7343.77; Warrant 56290-56336 & Direct Deposits 8866-8929, $235740.18; Mercer County Treasurer, $12092.99; Guardian Life Insurance, $281.46; Aflac, $1443.75; Assurity Life, $1943.65; Mercer County Treasurer, $12730.71; Mercer County Treasurer, $36805.94; Mercer County Treasurer, $3086.25; CMFG Life Insurance, $1254.00; Mercer County Treasurer, $21460.66; Mercer County Treasurer, $5019.01; Annuity Premium Reserve, $1242.50; Nationwide Retirement, $12246.37; NDPERS, $15893.85; Advanced Business Methods, $1153.57; Carol Aichele, $1.62; American Welding Supplies, $98.44; Ameripride, $73.76; Michelle Anderson, $141.16; Craig Askim, $675.54; Bergstrom Electric, $2191.00; Beulah Job Development, $606.34; BHG, $3339.98; Big Tex Trailer World, $5394.53; Jessica Binder, $194.40; Braun Intertec, $3550.00; Bronson’s Marketplace, $133.29; Butler Machinery, $348.00; Cardmember Services, $1151.29; Cofell’s Plumbing, $61301.95; Congregational Church of Beulah, $876.00; Contegrity Group, $32173.04; Cooks Correctional, $2979.06; Cindy Entze, $11.86; FUO, $43.98; Fireside Office, $1830.00; Flash Printing, $573.59; Galls, $649.65; Grazzini Brothers, $11750.00; Hazen Hardware Hank, $42.94; Herzog Roofing, $20255.00; Interstate Engineering, $777.50; J & M Hardware, $103.45; J-S Sanitation, $706.00; Job Service ND, $3004.17; Dena Kemmet, $12.42; Krause Super Valu, $215.77; Gontran Langowski, $578.70; Menards, $293.18; Mercer County Shop, $192.50; MDU, $75.75; Napa, $921.99; Western Dakota Energy Association, $1000.00; NDCEL, $63.00; NDACO, $126.00; IAAI, $50.00; NDDOT, $5.00; ND One Call, $5.00; Neuberger Oil, $15781.27; NW Tire, $44.22; Nova Fire, $5000.00; Amanda Palmer, $198.72; Pitney Bowes, $5000.00; Prairie Supply, $2070.00; Pro Forms, $118.75; Radar Shop, $377.00; RDO Equipment, $1029.27; Red Wing Shoe Store, $212.49; Carmen Reed, $151.20; Rud Propane, $7157.17; Sailer Septic, $130.00; Scuba One, $250.00; Larry Sommer, $500.00; SBM, $42.89; Stanton Rural Fire, $110.19; Steinbrecher Painting, $34000.00; Straightway Construction, $253899.43, Strategic Equipment, $108967.60; Sweeper Metal, $10143.00; The Hub, $51.30; Trans Trash, $600.00; Venture Marketing, $29.95; Verizon Wireless, $1296.18; Zap Rural Fire Protection, $31.07. All voted aye. Motion carried.
Gunsch moved to approve the Treasurer’s bills. Entze seconded. The following vouchers were approved for payment: SBM, $49.49. Gunsch, Murray, Entze, and Scheurer voted aye. Motion carried.
Gunsch moved to approve the Mercer Drought Emergency Declaration, which will support the States efforts in getting Direct Federal Support for farmers and ranchers experiencing disastrous drought conditions. Murray seconded. All voted aye. Motion carried.
Berger moved to approve the June Recorder’s Fees in the amount of $4,526.80. Entze seconded. All voted aye. Motion carried.
Gordy Neumiller, Stanton Fire Department City Chief, addressed the board about receiving funding to help pay for the construction of a new fire barn in the City of Stanton. Neumilller stated they purchased a lot from the City of Stanton and are requesting $20,000 to $30,000 over a five (5) or six (6) year period. Neumilller estimated the project total to be from $250,000 to $275,000 and would include five (5) bays, kitchen, training room and office. Neumilller added the rural and city fire departments have come together and will be renamed the Stanton Fire Protection District. Neumiller noted he would also be requesting grant monies from Burlington Northern Santa Fe Railroad. Neumiller stated the Fire Protection District would graciously accept any dollar amount the county could give if the requested amount was too much. Scheurer stated the board would review Neumiller’s request during the upcoming budget hearings and thanked him for coming in. No further action was taken.
Gunsch moved to approve the Pledges of Assets from Union State Bank in the amount of $6,897,314.70, The Union Bank in the amount of $600,000 and Capital Credit Union in the amount of $250,000. Entze seconded. All voted aye. Motion carried.
The board reviewed a letter from the North Dakota Township Officers Association. No further action was taken.
Gunsch moved to approve the Construction and Maintenance Agreement for the Multi-Use Bike Path in Beulah with matching funds to be paid out of the City of Beulah’s Sales Tax Fund. Murray seconded. All voted aye. Motion carried.
Scheurer discussed the outstanding Sheriff’s invoices. He stated several of them are over a year old and may need to be turned over to collections. Scheurer asked for it to be added to the next agenda to discuss with State’s Attorney Binder. No further action was taken.
Entze and Berger gave their portfolio updates.
Colette Schilling, Tax Director/Land Use Administrator presented two (2) zoning cases to the board for approval.
Northern Improvement: Temporary Use #507 for a Hot Mix Plant on 19 acres of the SE ¼ SW ¼ Section 26 T144N R84W with work limited to daylight hours. The area disturbed under this temporary use permit must be reclaimed by the applicant and must be approved and released by the County Road Superintendent. The haul road must be approved and released by the County Road Superintendent. The permit holder shall control weeds in an acceptable manner during the time this permit is in effect. There must be dust control in the pit area. Gunsch moved to approve Temporary Use #507. Murray seconded. All voted aye. Motion carried.
Dyllon Schnaible: Conditional Use #17-07-02 for a non-farm residence on a 2.53 acre parcel within Government Lot 1 Section 6 T145N R89W. Planning commission recommended approval on July 19, 2017. Present and future owners are responsible for snow removal and maintenance of private roads and approaches. The septic system must meet Custer Health District standards and owners must provide school bus turnaround if needed. Murray moved to approved Conditional Use #17-07-02. Gunsch seconded. All voted aye. Motion carried.
Murray, Gunsch, and Scheurer gave their portfolio updates.
Mike Seifert, Mahto Bay, discussed the Memorandum of Understanding (MOU) with the board and asked where the county was with that. Scheurer stated the board does not have an update at this time due to State’s Attorney Binder being in Burleigh County for court. Seifert stated respectfully, it was unacceptable for the board not to have an update since they knew the topic was on the agenda. Scheurer stated he would speak with State’s Attorney Binder and Road Superintendent Miller to decide what road they would like to trade with the Three Affiliated Tribes and get the MOU written. No further action was taken.
The board recessed at 9:53 AM.
The board reconvened at 10:00 AM.
Entze moved to close the bids on the County 12 Re Route. Murray seconded. All voted aye. Motion carried.
Eric Urness, Interstate Engineering, read the following bids aloud:
Dakota Westmoreland $642,211.75
Central Specialties Inc. $1,166,844.26
Martin Construction Inc. $878,375.00
Gratech Company $988,843.21
Park Construction Company $1,148,213.03
Wanzek Construction $1,013,791.80
RJ Zavoral & Sons Inc. $866,832.44
Edward H Schwartz Construction Inc. $855,555.71
Kern & Tabery Inc. $897,866.18
Foothills Contracting Inc. $848,047.02
Baranko Brothers Inc. $1,042,500.00
Unlimited Excavating $1,028,070.15
Urness stated he would review the bids for accuracy and bring back the bid tab to the next meeting to award. No further action was taken.
Road Superintendent Miller stated he found cutting edges for $80 each from ESCO and is looking to purchase 150 of them. He wanted to run it by the board since it would be a $12,000 purchase. The board thanked Miller for the heads up. No further action was taken.
Lauren Donovan and Jerry Obenauer, Hazen Heritage Renewal Committee, discussed with the board the project at the Heritage Park estimated at $75,000. Obenauer stated they were requesting $5,000 from the county from their Park In Lieu of Account. Entze moved to accept the request and give $5000 to the Heritage Renewal Committee. Murray seconded. All voted aye. Motion carried.
There being no further business the meeting was adjourned at 10:50 AM. The next regular meeting is scheduled for August 16, 2017, at 9:00 a.m. in the courtroom of the Mercer County Courthouse, Stanton, North Dakota.
Approved: Duane Scheurer, Chairman
Attest: Shana L. Brost, Auditor