Mercer County Commission
January 17, 2018
The meeting was called to order at 9:00 a.m. by Chairman Duane Scheurer with the meeting being videotaped. Present were Commissioners Wes Gunsch, Gary Murray, Wayne Entze, Dwight Berger, and Auditor Shana Brost. Others present during portions of the meeting were: State’s Attorney Binder, Ashely Miller, Pam Pehl, Colette Schilling, Darbie Berger, Candy Strand, Ken Miller and Daniel Arens of BHG News.
Murray moved to approve the minutes from the January 3rd meeting. Entze seconded. All voted aye. Motion carried.
Gunsch moved to approve the bills, excluding the Treasurer’s bills. Murray seconded. The following vouchers were approved for payment: Aecom, $1557.88; Advanced Business Methods, $14834.19; American Welding & Gas, $132.47, Ameripride, $149.62; Craig Askim, $25.00; Joseph Barbot, $1200.00; Bauer Built, $574.00; Bergstrom Electric, $4017.00; BHG, $2076.98; BCBS, $64124.46; Bob’s Photo, $12.99; CBM Management, $757.16; City of Beulah, $75.80; City of Golden Valley, $79.00; City of Stanton, $7494.52; Corner Express, $206.59; Custer Health, $4741.77; D & E Supply, $228.82; Direct Med, $308.99; Electronic Communication, $1510.00; FUO, $44.99; Fastenal, $9.30; Fireside Office, $247.00; Flash Printing, $240.00; Wex, $2797.80; Weslie Gunsch, $105.84; Hazen Drug, $85.28; Hazen Hardware Hank, $14.57; Hazen Star, $25.96; Auto Value, $217.98; ITD, $911.60; Interstate Engineering, $17858.56, J & M Hardware, $110.99; John Deere Financial, $5584.53; Johnson’s Wrecking, $85.00; Free Karges, $209.90; Krause’s Super Valu, $8.53; Language Line Services, $90.00; Relx, $192.02; Neil Maddock, $5.00; Mailfinance, $582.87; Menards, $234.07; Mercer County Fair Association, $50000.00; Mercer County Historical Society, $5000.00; Mercer County Shop, $267.75; Midco, $259.54; Gary Murray, $98.60; Napa, $1873.35; Napa New Salem, $52.49; NDACO, $71.00; NDCAO 911, $935.75; Office of Attorney General, $2575.00; NDDOT, $18407.35; NDDOT, $11.50; ND County Recorder’s Association, $200.00; ND State Radio Communications, $720.00; NDACTVSO, $115.00; Neuberger Oil, $1513.10; Office Depot, $239.99; OK Automotive, $326.17; Pharmchem, $450.00; Pitney Bowes, $626.70; Puklich Chevrolet, $32548.80; Redwood Toxicology, $123.60; Roberts Floral, $48.50; Roughrider Electric, $1165.71; Rtvision, $2576.37; Rud Propane, $16628.54; Duane Scheurer, $229.82; Rona Schutt, $26.63; Mark Dagley, $1700.00; Seton Identification, $18.04; So Clean, $1225.00; SBM, $382.28; SW Water, $43.46; St Alexius, $477.75; Staples, $31.23; Candy Strand, $40.61; Sunrise Youth Bureau, $7000.00; Swanston Equipment, $243.23; The Hub, $184.74; Tower Communications, $555.00; Uniform Center, $178.00; Venture Marketing, $29.95; Verizon Wireless, $34.83; Wagon Wheel Lumber, $7.58; WRT, $2941.14; WRT, $440.00; Westlie Motor Company, $20010.79. All voted aye. Motion carried.
Entze moved to approve the Treasurer’s bills. Gunsch seconded. The following vouchers were approved for payment: SBM, $65.14; WRT, $99.57. Entze, Murray, Gunsch and Scheurer voted aye. Motion carried.
Treasurer Darbie Berger presented the Pledge of Securities to the board. Entze moved to approve the pledges of securities from the following institutions: Union State Bank, $6,671,553.49; The Union Bank, $600,000; and Capital Credit Union, $250,000. Murray seconded. All voted aye. Motion carried.
The board reviewed the monthly financial statement. No further action was taken.
The board reviewed the landfill tonnage report. No further action was taken.
The board reviewed the quarterly Veteran’s Service Officer Report. No further action was taken.
The board reviewed the quarterly Emergency Management/911 report. No further action was taken.
The board reviewed the Nurse’s quarterly report. No further action was taken.
Entze moved to close the bids for the Landfill Lease. Murray seconded. All voted aye. Motion carried. One bid was received from Adrian Mittelsteadt. Mittelsteadt bid $30/acre for a total of $870. Gunsch moved to accept the bid from Mittelsteadt for $30/acre for three (3) years at $870/year. Berger seconded. All voted aye. Motion carried.
Next the board discussed open board seats. Berger moved to reappoint Janis Lamsters to the Water Resource Board for a three (3) year term to begin immediately and expires December 31, 2020.Gunsch seconded. All voted aye. Motion carried.
Gunsch moved to appoint Merlin Dahl to the Dakota Central Social Services board. Murray seconded. Gunsch stated that thought behind advertising was to get more people involved and give others the opportunity to get involved. Entze stated Dahl has a nice strong application and is a good choice. All voted aye. Motion carried.
Entze moved to approve the December Sheriff’s fees in the amount of $6,070.48. Murray seconded. All voted aye. Motion carried.
Murray moved to approve the December Recorder’s fees in the amount of $7,090.70. Gunsch seconded. All voted aye. Motion carried.
Auditor Brost discussed with the board an offer she received on the two (2) FEMA trailers, one for $2,500 and the other for $3,000. Murray stated the trailers will not increase in value. Berger asked if there was still a need for them. The board discussed the one trailer had been used by an employee at one time, now vacant, and the other was used as an office for Contegrity Group. Gunsch moved to accept the bids from Thomas Reineke in the amount of $5,500 for both of the trailers. Murray seconded. Berger asked what they were initially purchased for. Scheurer stated they were purchased during the housing shortage when the county had a difficult time getting employees and the employees had a hard time finding a place to live. Scheurer since then there has been relief in the housing shortage and now they are expensive to maintain. Berger asked if they were both at the crossroads, and Scheurer stated yes until the one unit was brought over here for the construction office. All voted aye. Motion carried.
Treasurer Berger presented the list of depositories as follows: Union State Bank, Bank of North Dakota, The Union Bank, and Capital Credit Union—Hazen Branch. Gunsch moved to approve the 2018 list of depositories. Entze seconded. All voted aye. Motion carried.
Colette Schilling, Land Use Administrator, presented two (2) zoning cases to the board.
LeRoy Fischer: Temporary Use #518 for a scoria pit in the SE ¼ Section 2 T141N R89W with work limited to daylight hours. The area disturbed under this temporary use permit must be reclaimed by the applicant and must be approved and released by the County Road Superintendent. The haul road must be approved and released by the County Road Superintendent. The permit holder shall control weeds in an acceptable manner during the time the permit is in effect. The permit expires December 31, 2018. Gunsch moved to approve Temporary Use #518. Murray seconded. All voted aye. Motion carried.
Strata Corporation: Temporary Use #519 for a portable crusher and screening operation. Stockpile of material on site and imported material located in a portion (24 acres) of SW ¼ of Section 26 T144N R84W with work limited to daylight hours. The area disturbed under this temporary use permit must be reclaimed by the applicant and must be approved and released by the County Road Superintendent. The haul road must be approved and released by the County Road Superintendent. The permit holder shall control weeds in an acceptable manner during the time the permit is in effect. The permit expires December 31, 2018. Murray moved to approve Temporary Use #519. Entze seconded. Murray, Entze, Gunsch, and Scheurer voted aye. Berger no. Motion carried.
The board gave their portfolio updates.
The board recessed at 9:48 AM.
The board reconvened at 10:00 AM.
The board reviewed outstanding road accounts. No further action was taken.
Road Superintendent Ken Miller informed the board the NDDOT bid letting for the county chip seals would be on April 13th. Miller also informed the board he traveled County 12 this morning and it has shaped up quite a bit and rides a lot smoother. Miller added there are still a few safety issues and the in slopes need to be addressed before it is opened.
The board recessed at 10:11 AM.
The board reconvened at 10:15 AM.
State’s Attorney Binder updated the board on the status of the Memorandum of Understanding (MOU) for Mahto Bay. Binder stated the road allotment that the county had initially proposed was for the Three Affiliated Tribes to continue to maintain BIA 20 and Mercer County will accept 2.5 mile extension or road into tribal territory north of County Road 1. Specifically, the county will assume maintenance and include the following within its Road Maintenance Policy:
½ mile stretch between Sections 7 and 8 in T146N R90W
1 mile stretch between Sections 5 and 6 T146NR90W
1 mile stretch between Sections 31 and 32 T147N R90W
Binder stated neither party will incur any fees. Gunsch moved to approve the Mahto Bay MOU. Murray seconded. Binder stated either party can terminate the agreement at any time. Noting, the tribe was pleased to work together. All voted aye. Motion carried.
The board recessed at 10:22 AM.
The board reconvened at 10:30 AM.
Auditor Brost stated she had polling places for 2018 placed on the agenda in hopes the City of Hazen would make it, but they were unable to so she asked the board where they would like to go from here. The board agreed to wait to see if they want to get on the agenda for any further discussion.
There being no further business the meeting was adjourned at 10:33 AM. The next regular meeting is scheduled for February 7, 2018, at 9:00 AM in the board room of the Mercer County Government Center, Stanton, North Dakota.
Approved: Duane Scheurer, Chairman
Attest: Shana L. Brost, Auditor