Most recently approved County Commission Minutes

 

Mercer County Commission
Minutes
July 14, 2014

 

The meeting was called to order at 9:00 AM CT by Chairman Murray, also present was Commissioner Scheurer, Commissioner Entze, Commissioner Bitterman, Commissioner Tveit, and Auditor Brost.

Motion made by Commissioner Entze, seconded by Commissioner Scheurer to approve the agenda with additions. On roll call vote; Entze, “Aye”, Scheurer, “Aye”, Tveit, “Aye”, Bitterman, “Aye”, Murray, “Aye”, motion carried.

Motion made by Commissioner Scheurer, second by Commissioner Tveit to approve the minutes of the July 2nd commission meeting.  On roll call vote; Scheurer, “Aye”, Tveit, “Aye”, Entze, “Aye”, Bitterman, “Aye”, Murray, “Aye”, motion carried.

Motion made by Commissioner Entze, seconded by Commissioner Tveit to approve the payments of bills as follows:  Alco Stores, Inc., $39.06; Hiway Express, $234.29; Team Electronics, $3,043.35; Advanced Business Methods, $120.85; Antelope Creek Trucking Inc., $6,006.00; Beulah Lumber, $23.98; Bronson’s Supervalu, $8.27; City of Stanton, $4,178.60; Comfort Inn, $216.00; Dakota Refrigeration, Inc., $559.35; Farmers Union Oil Co., $16.99; Hazen Motor Co./Farm Implement Shop, $5.55; Hedahl’s Inc., $78.12; Interstate Battery System, $202.90; Napa, $96.04; Shopko Stores Operating Co., LLC, $15.09; Wallwork Truck Center, $24.81; 7 Trails Trading Post, $50.00; Al’s Metal Work, Inc., $31.91; Craig Askim, $579.60; Barbot-Seibel Funeral Homes, $450.00; BHG, Inc., $286.00; Frank Bitterman, $118.72; Jamie Bradley, $46.49; Bronson’s Supervalu, $3,596.90; Shana Brost, $44.80; City of Beulah, $58.13; Comfort Inn, $296.00; Corner Express of Center L.L.C., $291.31; Custer Health District, $7,342.08; D & E Supply Co., Inc., $474.79; Dakota Fire Extinguisher Inc., $95.75; Electronic Communications Inc., $3,761.00; Wayne Entze, $203.84; Farmers Union Oil Co., $27,720.50; Farmers Union Oil Co., $91.12; Ryan Flemmer, $8.00; Gregory Ian Runge, $312.00; Hazen Drug, $408.68; Hazen Hardware Inc., $53.13; Hedahl’s Inc., $13.26; Hiway Express, $259.78; Implementation Specialists, $1,485.00; Information Technology Department, $832.15; Inland Truck Parts Company, $3.08; J & M hardware, Inc., $3.86; Free Karges, $199.00; Dena Kemmet, $299.60; Frances Kessler, $35.84; Wanda Knutson, $67.20; Krause Supervalu, $307.03; Menards, $352.40; Mercer County Auditor, $432.00; Mercer County Shop, $815.59; Midcontinent Communications, $119.97; Mini Computer Services, LTD, $1,275.00; Gary Murray, $50.40; NDACo Resources Group, $671.65; ND Association of Counties, $80.00; ND Association of Counties, $1,443.38; ND Attorney General, $1,200.00; ND Insurance Department, $250.00; ND Newspaper Association, $178.20; ND Secretary of State, $3.00; ND State Radio Communications, $720.00; ND Surplus Property Division, $781.00; ND Youth Correctional Center, $371.70; Nelson International, $144.42; Neuberger Oil Company, $7,950.91; Northwest Tire Auto Service Inc., $74.85; Pump Systems Inc., $158.27; RDO Equipment Co., $3,285.00; Reliance Telephone Systems, Inc., $500.00; Retterath Real Estate, LLP, $675.00; Roughrider Electric Cooperative, Inc., $1,086.51; Roughrider Speed Center Inc., $409.99; Sailer Septic Service, $90.00; Sakakawea Medical Center, $75.00; Duane Scheurer, $168.56; Severin, Ringsak & Morrow, $1,110.00; Southwest Water Authority, $44.59; St. Alexius Medical Center, $458.25; Subway #12480; $19.45; William Tveit, $164.08; Uniform Center, $263.62; Verizon Wireless, $14.47; West Dakota Lumber, $106.44; West River Telecommunications,.$4,199.16; Workforce Safety & Insurance, $250.00; Custom Truck Accessories, $565.00; Eide Ford Company, $1,000.00; Farmers Union Insurance, $253.00; Interstate Battery System, $616.70; Lake Sakakawea State Park, $211.20; Logo Magic, Inc., $166.00; Midcontinent Communications, $66.24; Napa, $325.45.  Upon roll call vote; Entze, “Aye”, Tveit, “Aye”, Scheurer, “Aye”, Bitterman, “Aye”, Murray, “Aye”, motion carried.

Motion made by Commissioner Tveit, second by Commissioner Scheurer to appoint Adam Wanner to the Mercer County Weed Board term effective August 1, 2014 until July 31, 2018.  Commissioner Tveit noted he spoke with James Connelly, retired from the Weed Board, and Connelly is willing to work with Wanner to make the transition as smooth as possible.  On roll call vote; Tveit, “Aye”, Scheurer, “Aye”, Entze, “Aye”, Bitterman, “Aye”, Murray, “Aye”, motion carried.

The board discussed the open position on the Mercer County Reorganization Board.  Commissioner Bitterman stated he would contact Joel Wood and see if he would be interested in serving another term, if not Bitterman will bring back another name for appointment to the next meeting.  No further action was taken.

The board reviewed the monthly financial statement.  No further action was taken.

The board reviewed the monthly tonnage report.  The report reads as follows:  Trees and Wood, 49.51 ton; Steel, 12.6 ton; Household, 538.21 ton; Inert, 304.86 ton; Tires, 15; Whiteware, 45; Large Animals, 3; Small Animals, 1; Asbestos, 24; Weighed Trucks, 5.  No further action was taken.

The board held the second reading on revised policy Section 205 Training Period.  The revised policy reads: “All new employees shall work on a training period basis for a period of six (6) months after their initial date of employment.  Part-time and seasonal employees must complete employment of six (6) months, whether or not the months of employment are continuous.”  Motion made by Commissioner Tveit, second by Commissioner Scheurer to adopt the revised policy Section 205 Training Period, effective immediately.  On roll call vote; Tveit, “Aye”, Scheurer, “Aye”, Entze, “Aye”, Bitterman, “Aye”, Murray, “Aye”, motion carried.

The board reviewed information from Dakota Access, LLC on the new pipeline that will transport crude oil from production areas of North Dakota.  No further action was taken.

The board discussed rent to be charged to anyone who lives in the FEMA temporary housing units purchased by the county.  Commissioner Scheurer stated the county has an employee that has been looking for a place to rent and only found one house in Hazen with a monthly rent of $1,400 plus utilities.  Scheurer feels $350 a month rent plus utilities would be a reasonable amount.  Commissioner Tveit stated the county should draw up a contract with rental prices and the conditions involved.  Motion made by Commissioner Bitterman, second by Commissioner Scheurer to have the State’s Attorney draw up a rental contract and rent to be set at $350 a month plus the cost of utilities.  On roll call vote; Bitterman, “Aye”, Scheurer, “Aye”, Entze, “Aye”, Tveit, “Aye”, Murray, “Aye”, motion carried.

Carmen Reed, Emergency Manager/911 Coordinator, presented the board with an updated Hazardous Mitigation Plan.  The plan needs to be updated every five years to qualify the county to receive FEMA funding if ever there was a disaster in the county.  The cost for the county is 15% of $20,000, and the state pays 10% and FEMA 75%.  Motion made by Commissioner Scheurer, second by Commissioner Entze to sign the contract with Kadrmas, Lee, & Jackson to update the Hazardous Mitigation Plan.  On roll call vote; Scheurer, “Aye”, Entze, “Aye”, Tveit, “Aye”, Bitterman, “Aye”, Murray, “Aye”, motion carried.

Commissioner Tveit discussed with the board a fence located in Section 36 Township 146 North Range 85 West.  Tveit stated there is a fence on county property and to the best of his knowledge no one has given the property owner permission to do so.  Commissioner Tveit stated he would like State’s Attorney Binder to issue a cease and desist order and have the fence removed.  Chairman Murray asked if Road Superintendent, Ken Miller, was aware of this.  Commissioner Tveit stated not that he was aware of.  Commissioner Bitterman felt the board should speak with the landowner and let them know the fence is not in the right place.  Chairman Murray asked if the county was going to sell that piece of land.  Commissioner Tveit stated yes, but it would need to be put out on bids.  Commissioner Entze stated the county purchased the land to use as a borrow pit.  Chairman Murray suggested the county puts it out on bids and get rid of it.  Motion made by Commissioner Tveit, second by Commissioner Entze to have State’s Attorney Binder order a cease and desist and have the fence removed.  On roll call vote; Tveit, “Aye”, Entze, “Aye”, Bitterman, “Nay”, Scheurer, “Nay”, Murray, “Aye”, motion carried.

The board recessed at 9:50 AM.

The board reconvened at 10:00 AM.

Commissioner Tveit addressed the board about the road in Sakakawea Estates and stated it is time the board makes a decision whether or not it is a county road.  Tveit stated in the past the board has stated they would help them and then stated they didn’t want to help them.    Chairman Murray stated if the county owns it, they need to make it safe.  Commissioner Scheurer stated if it is officially a county road, the county needs to maintain it and a deed would spell out what the county owns.  Chairman Murray asked Auditor Brost to check and see who has the deed and bring it back to the next meeting.  The topic was tabled until the next meeting.  No further action was taken.

Motion made by Commissioner Bitterman, second by Commissioner Scheurer to approve Utility Occupancy Application and Permits #1494 and 1495 to West River Telecommunications Cooperative to bore under County Road 26 Sections 17 & 20 T145N R89W and County Road 20 Sections 23 & 14 T144N R89W for copper and fiber optic telecommunication facilities.  On roll call vote; Bitterman, “Aye”, Scheurer, “Aye”, Entze, “Aye”, Tveit, “Aye”, Murray, “Aye”, motion carried.

The board reviewed the outstanding road accounts.  Road Superintendent Miller stated he and State’s Attorney Binder will work on sending out a collection letter for the outstanding account dated January 27, 2014.  No further action was taken.

The board recessed at 10:35 AM.

The board reconvened at 12:00 PM.

Motion made by Commissioner Bitterman, second by Commissioner Scheurer to have the Policy Committee revise the vacation policy so vacation will no longer be paid out in cash to employees effective January 1, 2015.  On roll call vote; Bitterman, “Aye”, Scheurer, “Aye”, Entze, “Aye”, Tveit, “Aye”, Murray, “Aye”, motion carried.

The board discussed salary requests with the Auditor, Sheriff, State’s Attorney, Emergency Manager/911 Coordinator, Highway Department, Building Maintenance/Janitorial/Risk Management, Landfill, Weed Board, Treasurer, Recorder, and the Extension Agency.  Auditor Brost discussed salary with the board on behalf of the Veteran’s Service Officer and the Superintendent of Schools.  Departments absent were the Tax Equalization/Land Use Administrator and the Clerk of Courts.  No action was taken.

There being no further business, on motion duly made and second, the meeting was adjourned at 3:10 PM CDT. The next regular meeting of the commission will be August 6, 2014 at 9:00 AM CT in the Courtroom of the Mercer County Courthouse, Stanton, North Dakota.

 

 

Approved: Gary Murray, Chairman

Attest: Shana L. Brost, Auditor